العملاء

Streamlining Attendance and Payroll: Lamasat Alkhayal's Successful Integration of ZKTeco F18 with Zoho People.

ملخص

Lamasat Alkhayal, a leading kitchen manufacturing company with four offices across Oman, sought an efficient solution to centralize attendance and payroll management. With separate ZKTeco F18 biometric devices at each office, the company faced challenges in consolidating attendance data for accurate payroll processing. Integrating these devices with Zoho People provided a centralized, automated solution for real-time attendance tracking, eliminating manual errors and reducing administrative burdens on the HR team.

قم بالتمرير للاستكشاف

نظرة عامة على المشروع:

Executive Summary

As a growing business with multiple locations, Lamasat Alkhayal struggled with the manual tracking of attendance across four separate offices. Located throughout Oman, each office used a different ZKTeco F18 device for attendance, but lacked a unified system for data management. Integrating these devices with Zoho People provided a single, centralized solution that streamlined attendance tracking, simplified payroll, and enhanced HR efficiency across locations.

Problem Statement and Key Challenges

Before the integration, Lamasat Alkhayal faced several issues:

  • Manual Attendance Errors: Tracking attendance manually at each location led to frequent discrepancies in payroll.
  • Administrative Overhead: HR teams across offices spent excessive time managing attendance and payroll calculations.
  • Need for Centralization: With attendance data stored separately across offices, consolidating information for payroll processing was challenging.
  • Integration Requirements: Lamasat Alkhayal needed a solution to integrate their existing Zoho portal with multiple ZKTeco F18 devices to achieve a unified system.

Evaluation of the Problem

The Febno Technologies team assessed the challenges and identified that a centralized solution integrating all four ZKTeco F18 devices with Zoho People was essential. This approach would enable Lamasat Alkhayal to consolidate attendance data across offices in real-time, reducing manual work and improving payroll accuracy. Our team recommended Zoho’s ZAttendance plugin to facilitate seamless integration with Zoho People.

Proposed Solution

To meet these needs, we integrated all four ZKTeco F18 devices with Zoho People. Key features of the solution included:
  • Centralized Attendance Tracking: Consolidated attendance data from multiple locations in Zoho People for real-time tracking and payroll synchronization.
  • Real-Time Data Sync Across Offices: Enabled data from each ZKTeco F18 device to be synchronized directly with Zoho People, providing centralized access for HR.
  • Advanced Biometric Capabilities: Leveraged F18’s fingerprint recognition across offices for consistent, accurate attendance tracking.
This centralized setup allowed Lamasat Alkhayal to maintain a unified view of attendance across all offices while leveraging their existing Zoho infrastructure.

تنفيذ

The integration process, completed over 7-8 weeks, involved the following steps
  • Biometric Device Database Conversion: Migrated the ZKTeco F18 database to a Zoho-compatible format, ensuring seamless data integration.
  • Creation of Additional Tables and Triggers: Configured custom database tables and triggers to support automated attendance calculations and ensure real-time data synchronization with Zoho People.
  • Installation of Integration Software on the Server: Deployed necessary integration software on the server to establish secure and reliable connectivity between the biometric devices and Zoho People.
  • Plugin Connectivity and User Mapping: Installed and configured the Zoho ZAttendance plugin for device compatibility, mapping all users across the four locations to their profiles in Zoho People for accurate attendance tracking.
  • Testing and Validation: Conducted thorough testing to ensure that data from each device was accurately reflected in Zoho People, validating attendance tracking and payroll calculations across all locations.
  • Training: Provided hands-on training for the HR team on using the new system, ensuring they understood how to manage attendance and payroll through the integrated solution.

النتيجة

The centralized integration provided significant improvements:

  • Improved Accuracy Across Locations: Consolidated attendance data from all offices reduced payroll discrepancies and manual errors.
  • Streamlined Operations: Automated attendance tracking reduced administrative workload, allowing HR teams to focus on strategic tasks.

  • Enhanced Productivity and Employee Satisfaction: Unified tracking and payroll consistency improved operational efficiency and provided transparency for employees across all locations.

Customer Testimonial

We have partnered with FEBNO Tech for the integration of our ZKT biometric devices into Zoho People. During the integration, there were a few glitches that needed to be fixed to properly integrate the data into the Zoho system.

The FEBNO Tech team was patient during the entire process. This integration helps to streamline our attendance system. They have also provided excellent customer support when one of our devices has downtime; their technical team is quick to respond and provide assistance.

High Recommended.

— Freshel – Lamasat Alkhayal